Menston Arts Club – Privacy Notice
What personal data do we hold?
We collect and hold the following information about our members:
- Name and contact details (address, phone number, email address).
- Financial information (bank details) held securely by the Treasurer for subscription payments, fees, or art sales.
- Records of your attendance and club involvement.
Why do we collect this information?
We process your personal data under the lawful basis of Legitimate Interests. This means we only use your data to run the club efficiently. Specifically, we use it to:
- Manage your membership and renewals.
- Send you club newsletters, event updates, and meeting details.
- Process payments, subscriptions, and financial transactions safely.
- Contact you directly regarding club matters.
How do we share your data?
- Internal sharing: Your details are only shared among committee members who need them to perform their duties (e.g., the Secretary contacting you or the Treasurer managing payments).
- No external sharing: We will never sell, rent, or share your personal data with third parties for marketing purposes.
How do we store and protect your data?
- Digital data is password-protected and accessible only by authorised committee members.
- Any physical paperwork is kept locked away securely.
- Financial data is handled through secure banking methods and seen only by the Treasurer.
Your Rights
You have the right to look at the data we hold about you at any time. You can also ask us to correct any mistakes, or request that we delete your details if you decide to leave the club.